Privacy Policy

1. Introduction

Welcome to Aethera ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered tabletop RPG companion service.

Please read this Privacy Policy carefully. By using Aethera, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Information You Provide

We collect information you provide directly to us, including:

• Account Information: Email address, username, display name, and password when you create an account
• Profile Information: Nickname, avatar, and preferences you choose to provide
• Story Content: Stories, characters, notes, and other creative content you create
• Chat Messages: Messages you exchange with the AI Game Master and any in-game content
• Communications: Information you provide when you contact us for support

2.2 Information Collected Automatically

When you use our Service, we automatically collect certain information:

• Usage Data: Features you use, actions you take, and time spent on the Service
• Device Information: Device type, operating system, browser type, and unique device identifiers
• Log Data: IP address, access times, pages viewed, and referring URLs
• Cookies and Similar Technologies: Information collected through cookies, web beacons, and similar technologies

2.3 Information from Third Parties

If you choose to link your account with third-party services (such as Google or Apple), we may receive information from those services in accordance with their privacy policies and your privacy settings.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process and store your stories, characters, and creative content
• Generate AI responses and narrative content tailored to your stories
• Personalize your experience and remember your preferences
• Communicate with you about updates, features, and support
• Monitor and analyze usage patterns and trends
• Detect, prevent, and address technical issues and security threats
• Comply with legal obligations

4. AI Processing

Aethera uses artificial intelligence to provide its core functionality. Here's how we handle AI processing:

• Content Processing: Your messages and story content are processed by AI systems to generate appropriate responses and narrative content
• Context Retention: The AI uses your entries and conversation history to provide contextually relevant responses within your stories
• No Training on User Data: We do not use your personal content to train our AI models without explicit consent
• Third-Party AI Services: We may use third-party AI services to power certain features. These providers are bound by data processing agreements

5. Information Sharing

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With third-party vendors who perform services on our behalf (hosting, analytics, customer support)
• AI Processing: With AI service providers to generate content (subject to data processing agreements)
• Legal Requirements: When required by law, legal process, or government request
• Safety and Rights: To protect the safety, rights, or property of Aethera, our users, or the public
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly authorize us to share information

6. Data Storage and Security

6.1 Data Storage

Your data is stored on secure servers. We use industry-standard cloud infrastructure providers with robust security measures in place.

6.2 Security Measures

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit and at rest
• Secure authentication mechanisms
• Regular security assessments
• Access controls and monitoring

However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. Specifically:

• Account Data: Retained until you delete your account
• Story Content: Retained until you delete it or your account
• Deleted Content: Recoverable for 30 days, then permanently deleted
• Usage Logs: Typically retained for 90 days
• Legal Compliance: Some data may be retained longer if required by law

8. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data
• Export: Request a portable copy of your data
• Opt-Out: Opt out of certain data uses or marketing communications
• Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at privacy@aethera.app or use the Data Controls section in your account settings.

9. Cookies and Tracking

We use cookies and similar technologies to:

• Keep you logged in
• Remember your preferences
• Understand how you use our Service
• Improve our Service

You can control cookies through your browser settings, but disabling cookies may affect your ability to use certain features of the Service.

10. Children's Privacy

The Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13, we will delete that information promptly. If you believe we have collected information from a child under 13, please contact us immediately.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your own. These countries may have different data protection laws. When we transfer your information, we ensure appropriate safeguards are in place to protect your data in accordance with applicable law.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. For significant changes, we may also send you a notification via email or through the Service. Your continued use of the Service after any changes indicates your acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

14. Additional Rights for Specific Regions

14.1 European Economic Area (GDPR)

If you are in the EEA, you have additional rights under the General Data Protection Regulation (GDPR), including the right to lodge a complaint with your local supervisory authority.

14.2 California (CCPA)

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected and the right to opt out of the sale of personal information. We do not sell personal information.

14.3 Other Jurisdictions

Residents of other jurisdictions may have additional rights under local law. Please contact us to learn more about your specific rights.